GENERAL DATA PROTECTION REGULATIONS (GDPR)
Beckfoot Trust (incorporating Trust Schools) are registered with the Information Commissioner’s Office under Registration Number: ZA023846
How does Data Protection legislation protect personal data?
Data protection legislation places obligations on organisations which must be obeyed when obtaining and using information about you. Data Protection legislation also provides "individuals" (data subjects) with certain rights which data controllers and data processors must respect. See www.ico.org.uk for more information.
How does Beckfoot Trust protect personal data?
Data Protection legislation requires schools to keep personal data safe and to have appropriate systems, policies and procedures in place to enable them comply with their data protection responsibilities.
Please refer to the Trust GDPR Data Protection and Freedom of Information Policy for further information.
Trust schools should refer to the Trust Data Protection - Data Sharing Guidance, contained within the above policy and other relevant policies and procedures and Privacy Notices and Fair Processing Notices for further information. Data Protection or Data Sharing queries should be raised with the relevant School Business Manager in the first instance or the Trust Compliance Officer.
Information regarding the GDPR is available at www.ico.org.uk
Trust Privacy/Fair Processing Notices
Trust Student & Parent/Carer Privacy Notice (Issued May 2018)
Please note, Trust schools will handle documentation relating to consent.
REQUESTS FOR INFORMATION
The Trust and Trust schools will follow current data protection and other legislative guidance when dealing with Data Subject Access Requests Click here for current ICO Pupils Info. As Beckfoot Trust schools are academies, a student or parent/carer (person with parental responsibility/Legal guardian) does not have a legal right to access a child’s educational record. It will be up to the school to decide whether to grant such access.
Please refer to the Information Commissioner's Office Subject Access Request Guidance for further information.
How do you ask to see information about you?
If you wish to request information we hold about you, for the sake of clarity, we prefer that you complete the Data Subject Access Form below and send it to the relevant Trust school or Beckfoot Trust Office. However, any request from the individual (Data Subject) will be considered as a valid request, whatever the format as long as it contains the relevant information to enable us to deal with your request.
How do you request information on behalf of someone else?
If you are requesting information on behalf of someone else, for the sake of clarity, we prefer that you complete the Data Subject Access Form below and send it to the relevant Trust school or Beckfoot Trust Office. However, any request will be considered as a valid request, whatever the format as long as it contains the relevant information to enable us to deal with your request. You must provide written evidence that you have the Data Subject’s authority to ask for the information on their behalf, e.g. signature on the Data Subject Access Form, a letter written by them, evidence of Power of Attorney, etc.
If your Data Subject Access Request is approved, you will be provided with either a printout or a photocopy of paper records. The school will strive to deal with the request within one calendar month, as prescribed in the GDPR. If we are unable to meet this deadline we will contact you, before it expires, and explain why, requesting an extension of up to two months. If you are unhappy with any such extension request you can complain to the Information Commissioner’s Office. Where information is requested to be provided by email, we will only agree to this if it can be sent via an approved secure method.
We will contact you to advise if we are unable to approve your request for information.
How do you provide your identity?
If you are not known to the Trust school or Trust office, we may ask to see proof of your identity. The following forms of identity will be accepted as proof of identity:
- A copy of your passport
- A copy of your driving licence
- A copy of your Bank, building society or credit card statement in the Data Subject's name for the last quarter
- A copy of your Council Tax bill
Will you be charged for information provided?
Beckfoot Trust or Trust schools will follow guidance within current Data Protection legislation in relation to charges for information. See www.ico.org.uk for further information.
What do you do if the data is incorrect?
Please contact the relevant Trust school/Trust Office to tell them what is incorrect and ask for it to be corrected. You can also appeal to the Information Commissioner if the school does not correct the information.
MAKING A COMPLAINT
If you are unhappy with the way your request for information has been dealt with or you think your data has been misused or not held securely, please contact the Trust Compliance Officer in the first instance.
Trust Compliance Officer
Tel: 01274 771444
If you are unhappy with the outcome of your complaint, you can escalate your complaint to the Information Commissioner’s Office (ICO).
Telephone: 0303 123 1113